Order Confirmation [Excel] Documents required for International expansion
Order Confirmation is an order receipt and is one of the documents used in trade transactions.
It is sent by the exporter to the importer by e-mail or other means when an order is received from an international customer.
Its purpose is to encourage the international customer to confirm the contents of the order, while at the same time providing up-to-date information on the confirmed transport method, shipping date, date of receipt of advance payment, etc., in order to reduce the risk of misidentification of trade transactions between the two parties.
Although not a mandatory document for cargo clearance at the time of import/export, the Order Confirmation can minimize problems later on.
The Order Confirmation should include the following items;-
Items that differ from the Quotation are highlighted in bold, though,
The specific method of transport, confirmed shipping date and, in the case of prepayment terms, the date of receipt of payment should be updated.
Shipper/Exporter’s name and address
Consignee/Importer’s name and address
Terms of trade
Mode of transport (state the definitive information whether by air or sea, and if international courier, state the specifics, e.g. FedEx).
Date of shipment
Product details and price
Currency and payment terms (received on year/month/date)
Order Confirmation number etc.
Download free Order Confirmation template for international trade from above.
The required fields are covered, so even beginners can create it with ease.
